UW Planner

Privacy Policy

Last updated: September 8, 2026

UW Smart Planner is operated from Winnipeg, Manitoba, Canada, and handles personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA).

What we collect

  • Nothing, for browsing. Searching and viewing courses works without an account and sends no personal data to us, search runs on your own device.
  • Your profile stays on your device by default.The degree, major, completed courses, any grades you record, and optional fee status (domestic or international) you enter are stored in your browser and never sent to us unless you sign in. Fee status is used only to estimate what a term costs, is never required, and is never guessed from your email address, your name, or where you are connecting from, if you don't tell us, we show no cost estimate at all.
  • If you sign in: your university email address and a backup of that profile, so it can be restored on your other devices. We never see or store your university password, sign-in is a one-time 6-digit code sent to your university email, so no sign-in token is ever placed in a web address.
  • If you enable notifications: a push subscription token for your browser or device.

What we use it for

Only to provide the service: saving your plans, sending notifications you asked for, and keeping the service secure. We do not sell or share your personal information with third parties for marketing. Your academic plans are visible only to you.

While you are signed in and the app is open in front of you, it keeps a live connection to our database so an edit on one device shows up on your others straight away. The connection carries only your own rows, enforced by the same per-user rules that govern every other read, and it closes as soon as the tab is hidden or you sign out.

Error monitoring

To find and fix crashes, the app sends diagnostic reports to an error monitoring service when something goes wrong. These contain technical details only: the error message, a stack trace, the page path, and browser and version information.

They do not contain your completed courses, grades or GPA, your degree, major or fee status, your timetable, your email address, or any account identifier, and we do not record your screen or session. Web addresses are stripped of their query strings before being sent, so search terms are not included either.

Visitor numbers

To see whether anyone is finding the site, we count page views through our hosting provider's analytics. It is cookieless: it sets no cookie, stores nothing on your device, and creates no identifier that could follow you between visits or between sites. What is recorded is the page, the referring site, and coarse details such as country, browser and device type.

There is no advertising network involved, nothing is sold or shared for marketing, and none of it is linked to your account, your courses or your timetable.

Where it lives and how long

Account data is stored with our database provider in Canada (Montréal region). Other hosting providers involved in serving the site may process requests outside Canada. We keep your data only while your account exists.

Your choices

  • Use the planner without an account at all.
  • Turn notifications off at any time in your browser or device.
  • Download your data. On your profile, “Download your data” saves a file holding everything stored in this browser and, if you have an account, everything backed up to it. No account needed.
  • Erase this device. Removes your profile, timetables and the recovery copies behind them from this browser. If you have no account, that is every copy we hold.
  • Delete your account. Removes your sign-in, your backed-up profile and timetables, your seat alerts and your notification subscriptions, from our servers and from every device you signed in on. It happens immediately and cannot be undone.
  • Ask us to correct something, or complain about how we handled your information, using the address below.

Contact

Questions or requests about your personal information can be sent to privacy@uwplanner.com. We respond to requests to access, correct or delete your information within 30 days, which is the limit PIPEDA sets, and usually much sooner. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada.